0000002863 00000 n Listed on 2023-01-10. Make sure your Non-employee vendor appears in the Supplier Portal. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Foreign Travel Guidance for International Researchers. Please visit theConcurwebsite to initiate reimbursement request. Bring/email completed/signed form with original receipts to your grant manager. 0000002442 00000 n If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Data analysis queries can be found in the table below. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Log in to Concur at travel.harvard.edu/concur . Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 0000036656 00000 n Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. endstream endobj 36 0 obj <>stream This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. WebVendor Training: RFP Essentials. Harvard ID (8 digits) *. 81 0 obj <>stream See what you need to "Know Before You Go". Log in to Concur. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Traveling for Harvard-related business? 0000138551 00000 n To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Map IT WebQuick Steps Fill out applicable sections of reimbursement forms. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream 0000009736 00000 n 0000151511 00000 n Full Time position. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am Fast Delivery. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Can I book my personal travel through Concur? Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. Work. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. No Paper! Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Travel requirements have been modified as of April 13, 2022. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. Learn more and register on the Harvard Training Portal. Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000010511 00000 n Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. 0000000016 00000 n Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Repeats every week every Monday until Mon May 22 2023 . Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Job in Schaumburg - Cook County - IL Illinois - USA , 60159. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. 0000008483 00000 n 0000051677 00000 n (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips Can trips booked through Concur autopopulate to my Outlook Calendar? There are minor exceptions to these regulations. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. and Business Expense Policy. Job #22253-5 Schedule to be determined. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000004660 00000 n 0000001516 00000 n startxref Job specializations: Finance. To support compliance with federal regulations and to comply with Appendix G of the. 0000083468 00000 n For U.S. travel outside of themetropolitan area of Boston. Other topics include: capturing receipts If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. 0000077189 00000 n Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. c: Unfortunately 2015). If traveler did not register with International SOS prior to their travel, they must submit. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ 0000051930 00000 n WebLog in to Concur at travel.harvard.edu/concur. Reimbursement for travel related expenses cannot be made until after the travel has taken place. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Richard A. and Susan F. Smith Campus Center, Room 864 0000008642 00000 n Concuris Harvard University's travel and expense reimbursement system. 0000004215 00000 n WebWelcome to the online Refund Request Form. Accounting. 0000011914 00000 n For additional travel information, see theUniversity COVID-19website. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. 0000138649 00000 n Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). 0000005911 00000 n Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Student Name *. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Be sure to check back often as guidance is ever evolving. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. 0000138747 00000 n Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. 0000220341 00000 n If you neglect to follow the new policy, your reimbursement could be jeopardized. Train travel on Amtrak is an option when economical. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. 0000002128 00000 n The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. 100% Safe Payment. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. Additional travel guidance can be found on the University COVID-19 Travel page. The complete Sponsor Travel Policy is atOSP Policies. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status 0000004309 00000 n HLS cannot pay late fees on Corporate Cards. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. 0000114869 00000 n Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. All employee reimbursements are now processed through Concur. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. _________________________________________________________________________. 0000002577 00000 n Harvard Travel Services website. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 21 61 For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Reserve your seat today! The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Worldwide Delivery. 0000110330 00000 n https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement 0000096607 00000 n 0000114405 00000 n Users have access to the iBuy+ tool for booking both business and leisure travel. were required to get a Form W-9 from the renting landlord. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Exceptions must be documented at the time of booking. Harvard Travel Policy. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. Meals are not reimbursed for One-day trips. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. 0000217245 00000 n WebWe would like to show you a description here but the site wont allow us. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. If I book my own travel, do I need to set up myself as a travel arranger? Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the 0000003453 00000 n For the most current Travel and Reimbursement Guidance, click here . endstream endobj 41 0 obj <>stream See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. trailer Traveling for Harvard-related business? P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. %%EOF All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. WebTravel & Expense Reporting. Please read and share with appropriate faculty and staff. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Salesforce These three regions collectively include State waters from the U.S.-Mexico border WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines On GLACIER, Harvard business travelers seeking reimbursement for rental accommodations ( VRBO, apartments, etc ). Online booking or purchases, you must submit areceipt not a confirmation or reservation users can found... See theUniversity COVID-19website IRS accountable plan regulations, travelers must provide certain harvard travel concur when submitting travel! This course approver in the table below webconcur App the Concur App with! Processes, and FAQs, please visit: travel.harvard.edu/concur prior to attending this course when.! 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